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What Is the Payroll Manager?

Payroll Manager is a read-only payroll visibility tool that connects payroll cycles, employee results, and invoice totals.

The Payroll Manager provides a clear, consolidated view of payroll outcomes by showing payroll cycles, employee payroll results, and how those results relate directly to invoices. It enables review and analysis without allowing any changes to payroll data.

What the Payroll Manager Is Designed to Do

Payroll Manager is designed to help users:

• Understand what payroll was processed across completed pay cycles
• Identify what changed between pay cycles, including adjustments that affect totals
• See how payroll impacts invoice totals and overall billing amounts

All of this is available without requiring payroll expertise or manual reconciliation across multiple reports.

What it is not

• It does not process payroll
• It does not allow edits to employee pay, tax rules, or payroll calculations
• It does not show final payroll actuals 
  (Values shown are estimated payroll amounts used for invoicing.)

Final payroll actuals are confirmed directly through the payroll provider.

See it in action below:

The Payroll Manager includes two views, Upcoming Payroll and Payroll & Invoicing History, to plan future payroll and review completed payroll cycles.

The Payroll Manager provides two distinct views to manage payroll at different stages of the payroll lifecycle: Upcoming Payroll and Payroll & Invoicing History. Each view supports a specific workflow, depending on whether you are forecasting future payroll or reviewing finalized results. 
 

1) Upcoming Payroll

What Is the Upcoming Payroll View?

Upcoming Payroll simulates future payroll cycles, including the next upcoming cycle and future months. It provides a forward-looking estimate of payroll totals and the next expected invoice.
 

What It’s Used For

Use Upcoming Payroll to:

• Plan and forecast upcoming payroll costs
• Review the next expected invoice total
• Identify missing, incomplete, or future-dated payroll inputs before cut-off
• Understand how future employee changes (starters or terminations) affect payroll
   

What Does the Default View Contain?

The default view automatically loads the next pay cycle. It directly correlates to the next invoice you will receive (invoice amendments are typically excluded).
 

Key Features of the Upcoming Payroll View

• Payroll cut-off countdown to track submission deadlines
• Month selector for future payroll simulations
• Filters and search to refine payroll data
• Display currency toggle for multi-currency visibility
• Add Cost Item for salary additions such as bonuses, commissions, or back pay
• Employee payroll details with line-by-line visibility
• Table exports for offline review and reporting
   

2) Payroll & Invoicing History

What Is the Payroll & Invoicing History View?

Payroll & Invoicing History provides access to completed payroll cycles and final invoice results. This view serves as the system of record for payrolls that have already been processed and billed.
 

What It’s Used For

Use Payroll & Invoicing History to:

• Perform historical reviews of payroll and invoices
• Reconcile invoice totals against payroll outcomes
• Support audits, reporting, and finance checks
• Review invoice changes and adjustments
   

What Does the Default View Contain?

The default view loads the most recently processed pay cycle.
 

Key Features

• Explore and review past pay cycles
• Month selection to review a single historical cycle
• Range selection options:
  • View All to display all employee results across the range
  • Aggregate to roll up totals per employee across multiple cycles
     

Key Differences From Upcoming Payroll

✅ Review completed payroll and finalized invoices

✅ View invoice amendments per employee with detailed breakdowns

❌ Read-only view; salary additions cannot be added or edited
 

Quick Guide: Choosing the Right View

Use Upcoming Payroll to:

• Forecast the next invoice
• Confirm requirements before payroll cut-off
• Understand how future changes affect payroll

Use Payroll & Invoicing History to:

• Verify completed payroll cycles
• Reconcile invoice totals
• Review invoice amendments and historical outcomes

You can access the Payroll Manager in two ways: from the left-hand navigation menu or directly via URL.

Access the Payroll Manager from the left-hand navigation menu under “Payroll”. This is the primary method for navigating to payroll tools within the platform.

✅ Option 1 – Access Payroll Manager from the Navigation Menu

From the left-hand menu, select Payroll, then click Payroll Manager to open the payroll management dashboard.
 

✅ Option 2 – Access Payroll Manager Directly via URL

You can also open the Payroll Manager directly by navigating to:

https://app.playroll.com/payroll-manager

You are able to edit the roles of existing users on the Playroll platform. Follow the simple
steps outlined below:

Steps to Edit User Roles

Follow these steps to edit the roles of existing users in the Playroll platform:

1. Log in to the Playroll platform.
2. Select 'Settings' at the bottom of the Navigation Panel on the left-hand side of the screen.

3. Select the 'Users' tab and locate the user whose permissions you want edit. Once located, select the the pencil icon.

4.  A dropdown menu will appear, allowing you to amend the specific permissions for the relevant user.

5. After updating the permissions, click 'Save' to apply the changes.

You can integrate Bamboo HR with Playroll by following the steps outlined below.

Step 1:     

Select the 'Tools' option from the drop-down navigation panel in Playroll.

Step 2:

Select the ‘integrations’ category as shown below:

Step 3:

Once you are on the integrations page, you will see the available platforms that can be integrated with Playroll. Please select the platform you would like to have integrated with Playroll.

Step 4:

After selecting Bamboo HR, navigate to the 'Configuration' tab at the top of the page.

Step 5:

The Configuration page will provide you with a step-by-step guide on how to connect Bamboo HR with Playroll.

Step 6:

Once the integration has been successful, you will see a green tick to the right of the platform, as can be seen below:

Learn how Playroll sets exchange rates and applies an FX fee to manage currency fluctuations and payroll risk.

Playroll uses aggregated market exchange rates and applies a foreign exchange (FX) fee when billing and payment currencies differ. This article explains how rates are set, why they may differ from public spot rates, and why the FX fee is necessary for accurate, on-time international payroll.

Exchange Rate Methodology

Playroll does not rely on a single bank or official source for foreign exchange rates. Instead, we use an API that aggregates data from multiple reputable financial providers. This approach captures a rate that reflects broader market conditions rather than the pricing of one specific institution or platform.

The exchange rate is captured early in the morning on the day of invoicing. That rate is then applied consistently to all invoices generated on the same day, ensuring standardization and fairness across clients.

Because the rate is based on aggregated market data, it may differ slightly from the rate displayed on individual banking apps, currency converters, or public spot rate platforms. Publicly displayed rates often do not include operational or transaction-related costs.

This methodology is designed to provide a fair and representative market rate while maintaining consistency in invoicing.

Foreign Exchange (FX) Fee

Playroll charges a foreign exchange (FX) fee when the your billing currency differs from the currency used to pay employees. This fee covers the operational costs of currency conversion and helps manage the financial risks associated with foreign exchange volatility.

Why a Forex Fee Is Necessary

Exchange rates can fluctuate between the time payroll is calculated and the date employees are paid. Employees are paid based on the exchange rate applicable on the actual payment date and not the earlier rate from when payroll was initially calculated.

The FX fee helps buffer against exchange rate fluctuations between:

• The date the invoice is issued, and
• The date payment is processed and converted for payroll.

This structure ensures employees are paid accurately and on time, even if currency markets move between invoicing and payroll disbursement.

The fee is applied to the aggregated market rate. As a result, the final rate shown on your invoice may differ from publicly displayed spot rates, which typically exclude transaction, service, and risk management costs.

You can pay in any currency via Payoneer, but contractors will always receive funds in USD regardless of what you choose.

Payoneer Contractor Payment Currency

Payoneer allows you to make contractor invoice payments in any currency. However, please note that contractors will only receive the funds in USD, regardless of the currency used during the payment process.

All country-specific public holidays are listed within the respective hiring guides, available on the Playroll website under the Hiring Guides section.

Step-by-Step Guide to Viewing Public Holidays

✅ Step 1: Navigate to the Hiring Guides

To view the public holidays for a specific country, navigate to the guide for the relevant country and open the Leave Policies tab. Public holidays are detailed under a dedicated subheading within this section.

✅ Step 2: Find Public Holidays in the Leave Policies

Each Leave Policies section includes a clearly marked heading dedicated to public holidays for that country.

You can log expenses in a different currency directly in the Playroll platform. Follow the steps below:
 

Step 1: Log in to the Playroll platform.

Step 2: From your dashboard, click “Submit a new claim.”
 

 
Step 3: In the currency dropdown, choose the currency in which the expense was incurred (as shown on your invoice, e.g. AUD).

 
 
Step 4: Enter the exact amount displayed on the invoice or proof of payment.

 
Step 5: Complete all required expense information and upload your supporting document by selecting “Upload invoice” as can be seen below.
 
Step 6: Once all details are complete, click “Submit Claim.”

 
The system will automatically convert the expense amount into the currency your payroll is processed in. The converted amount will pull through correctly during payroll processing.

If you have any further questions, you are welcome to reach out to us.

You can easily view your country’s upcoming public holidays directly from your Playroll dashboard and calendar.

The Playroll platform allows you to quickly check public holidays you’re entitled to, both from your dashboard overview and the leave calendar. Follow the steps below to stay informed and plan your time off efficiently.

✅ Step 1 – View Upcoming Public Holidays on Your Dashboard

From your Dashboard, you can see the upcoming public holidays relevant to your country. This section provides a snapshot of holidays that are approaching, along with the exact dates you’ll observe them.

✅ Step 2 – Identify Public Holidays Highlighted on the Calendar

Public holidays are also highlighted in green on the Playroll calendar used for leave applications. This color coding helps you easily distinguish public holidays from regular workdays and plan your leave more effectively.

Key Takeaways

• Check upcoming public holidays directly from your dashboard.
• Public holidays appear in green on the leave application calendar.
• Use these views to plan time off around national holidays efficiently.

Steps to Upload Your Updated Passport / ID

1. Log in to the Playroll platform and click on the 'Profile' tab located on the left-hand side of the screen.

   

2. Select the 'Job Details' tab.

   

3. Scroll to the bottom of the page and click 'Edit'.

   

4. Click 'Upload File' to select and upload your updated passport or ID.Once uploaded, click 'Save' to complete the process.

Protecting your Playroll account is essential. By staying vigilant and taking a few simple actions, you can keep your information safe and stay ahead of potential threats.

Steps to Secure Your Account

✅ Change Your Passwords Regularly

Passwords are your first line of defence. Update them frequently — and immediately if you suspect a security issue. Make sure they are strong, unique, and tough to crack. A good rule of thumb? Use a mix of uppercase and lowercase letters, numbers, and special characters.

✅ Monitor Account Activity

Keep a close eye on your account. Look out for anything unusual — like unknown logins, unexpected changes to your settings, or strange transactions. Spotting these early can prevent bigger issues.

✅ Watch for Phishing Attempts

Cybercriminals can be sneaky. Stay sharp when reading emails, texts, or messages asking for your login details or personal information. Never click suspicious links or download attachments from unfamiliar senders.

✅ Stay Informed About Security

Knowledge is power. Follow trusted sources to stay up-to-date on the latest security tips and alerts. Being aware of new scams and threats helps you stay protected.

Taking small, proactive steps today can make a big difference tomorrow. Secure your account, protect your data, and give yourself peace of mind.